Hostess Information Sheet
Click for a printable version of the Hostess Information Sheet
Need more information or have suggestions? Contact Mary Ann Straight
Hostesses are responsible for bringing the supplies out of the library, brewing the beverages, setting up the coffee/tea stations and snack table, cleaning up the service area, cleaning/ storing equipment and supplies, and returning them to the library. Although members are always welcome to bring a snack, this is not one of the hostesses’ official responsibilities. One hostess each month is asked to bring 1/2 pint of half and half and any other supplies needed for the meeting. Please, remember to submit your receipts to the treasurer for reimbursement and to let me know the amount of your purchases for the hostess records.
Please be at the school by 9:00 am; the supplies need to be out of the library as early as possible and it takes a full 30 minutes for coffee to brew and water to heat. Starting clean-up early can help shorten the after-meeting time, but please do not count on leaving until clean-up is complete.
The percolators and pump-pots are stored, upright and ajar, in a large plastic box on top of a rolling cart in the library. Paper towels are also stored in that box. The three-drawer cart underneath contains all the coffees, teas, condiments and supplies needed for a regular meeting in individual, store/serve containers. Simply open and set out the tray or box. The top drawer contains coffees, teas and condiments. The second holds stir sticks, small plates, plastic ware, juice cups and garbage bags. The bottom drawer contains hot cups and napkins. Tablecloths are in a small box on top of the percolator box. All drawers and containers are labeled. Paper towels, paper plates, hot cups and juice cups are stored in plastic bags. The cabinet and boxes roll from the library to the meeting room as a single unit
The coffee/tea pots are marked. The plastic containers for the two coffees are a little tricky to open – the closures are on the two front corners of the containers, not the center where the little “handle” is. Proportions are 1 rounded cup of coffee to 10 cups of water -- 3 cups coffee/30 cups water for a full pot. Check that lids are "locked" before turning pots on (or they will leak) and make sure the rod is fitted securely into the pot and the basket in place (even the one for tea water) or the pot will not heat.
We set up the beverage station on the counter at the end of the meeting room nearest the library. The hot water pot needs to be close enough to the edge of the counter that cups will fit under the spigot. Please transfer the brewed coffee to the pump-pots before the meeting starts. There are two containers of sugar, sweetener and creamer and single containers of napkins, half and half, and stir sticks. The guild encourages members to bring their own beverage cups so only a small number of hot cups should be set out for guests.
The black tablecloths in the tablecloth box are for Show and Tell, the cream one for the snack table. Small paper plates, plastic ware, and juice cups are available for the snack table, as needed.
Clean-up can be started during the last 15 minutes of the lunch break, but must stop once the meeting is called back to order. Please be sure the pots are rinsed, dried and have all their parts before storing and that all supplies and equipment are returned to their container
Thank you for volunteering!
Need more information or have suggestions? Contact Mary Ann Straight
Hostesses are responsible for bringing the supplies out of the library, brewing the beverages, setting up the coffee/tea stations and snack table, cleaning up the service area, cleaning/ storing equipment and supplies, and returning them to the library. Although members are always welcome to bring a snack, this is not one of the hostesses’ official responsibilities. One hostess each month is asked to bring 1/2 pint of half and half and any other supplies needed for the meeting. Please, remember to submit your receipts to the treasurer for reimbursement and to let me know the amount of your purchases for the hostess records.
Please be at the school by 9:00 am; the supplies need to be out of the library as early as possible and it takes a full 30 minutes for coffee to brew and water to heat. Starting clean-up early can help shorten the after-meeting time, but please do not count on leaving until clean-up is complete.
The percolators and pump-pots are stored, upright and ajar, in a large plastic box on top of a rolling cart in the library. Paper towels are also stored in that box. The three-drawer cart underneath contains all the coffees, teas, condiments and supplies needed for a regular meeting in individual, store/serve containers. Simply open and set out the tray or box. The top drawer contains coffees, teas and condiments. The second holds stir sticks, small plates, plastic ware, juice cups and garbage bags. The bottom drawer contains hot cups and napkins. Tablecloths are in a small box on top of the percolator box. All drawers and containers are labeled. Paper towels, paper plates, hot cups and juice cups are stored in plastic bags. The cabinet and boxes roll from the library to the meeting room as a single unit
The coffee/tea pots are marked. The plastic containers for the two coffees are a little tricky to open – the closures are on the two front corners of the containers, not the center where the little “handle” is. Proportions are 1 rounded cup of coffee to 10 cups of water -- 3 cups coffee/30 cups water for a full pot. Check that lids are "locked" before turning pots on (or they will leak) and make sure the rod is fitted securely into the pot and the basket in place (even the one for tea water) or the pot will not heat.
We set up the beverage station on the counter at the end of the meeting room nearest the library. The hot water pot needs to be close enough to the edge of the counter that cups will fit under the spigot. Please transfer the brewed coffee to the pump-pots before the meeting starts. There are two containers of sugar, sweetener and creamer and single containers of napkins, half and half, and stir sticks. The guild encourages members to bring their own beverage cups so only a small number of hot cups should be set out for guests.
The black tablecloths in the tablecloth box are for Show and Tell, the cream one for the snack table. Small paper plates, plastic ware, and juice cups are available for the snack table, as needed.
Clean-up can be started during the last 15 minutes of the lunch break, but must stop once the meeting is called back to order. Please be sure the pots are rinsed, dried and have all their parts before storing and that all supplies and equipment are returned to their container
Thank you for volunteering!